Guide to Restricting Price Modification in Odoo18 POS

Odoo 18’s Point of Sale (POS) module streamlines retail operations by providing an intuitive interface for managing sales, payments, and customer interactions in real time. Its seamless interface with accounting, CRM, and inventory ensures accurate stock updates and financial tracking. Because of its flexible setups, several payment alternatives, and offline capabilities, the module is ideal for a wide range of retail environments.

A store may employ a significant number of individuals. A manager is also present, however some of them are simply salespeople. As a result, it is critical to limit the changes made by normal employees. Price changes are one of them.

Limiting price modification in Odoo18 Point of Sale improves pricing policy management and prevents unlawful price alterations or discounts. This reduces the likelihood of income leakage caused by employee mistakes or deliberate exploitation. Keeping prices consistent builds client trust and aligns with the company’s pricing strategy.

Businesses can also maintain profit margins and ensure compliance with internal financial standards by limiting their capacity to adjust prices. Because any pricing change can be tracked back to an authorised person, this feature encourages responsibility while also making sales much more secure and transparent.

Restricting Price Modification in Odoo18 Point Of Sale

So let’s have a look at how How to Restrict Price Modification in Odoo18 Point Of Sale, enter the point of sale system and navigate to Configuration Settings.

The point-of-sale module may include many stores or sessions. This time, the adjustments affect the Furniture Shop. Users can change the shop. There is a list of all sessions available, and you can select the one you need. The “+New” Shop button is also useful for adding a new shop.

Simply scroll down to view all new settings. Under the Pricing section, there is an option to turn on Price Control. This feature limits pricing alterations to managers.

How to Control Employee Access in Odoo18

Users can also set the workers and control their accessibility to the shop using the Login with workers option, which is accessible under the PoS Interface part of the settings. Employees can utilise this to access the PoS session by scan the badges or providing a PIN set in the HR Settings area of the employee form. When the option is activated, the user will see two access rights: Basic and Advanced.

In the same shop, we can assume there are two employees. One is Marc Demo, while the other is Izaq Luth. Here, Marc Demo has only Basic rights, whereas Izaq Luth possesses Advanced rights. The permitted personnel are specified inside the settings.

Open Register and Access New POS Settings in Odoo18

Then let’s start a new session. Save the new changes first. Then head to the dashboard. The Point of Sale dashboard displays all sessions that have been created. The session with the new settings introduced is titled Furniture Shop. To open the Coffee Shop, click the Open Register button.

How to Assign Staff and Open Register in Odoo18 POS

When you click the Open Register button, a new window will open. From there, the user can select the staff who will open the shop. Users can select the scanning method from this window, as illustrated in the screenshot below. Identify the employee first, and then click the button shown in the screenshot below.

Start Odoo18 POS Session with Employee and Opening Balance

The user initially chose Izaq Luth, a sales manager with extensive rights. Click on the name of the employee. When an employee first starts a session, they can enter an opening balance into the shop. The beginning balance is the amount entered by the user into the cashbox as the beginning sum for sales. This might be the residual balance from the day previous. Then, to start the sales, select the Open Register button.

When the user clicks the Start Register button, the order screen opens. All products will be displayed on the right side of the screen. Izaq Luth is the employee who is currently logged in, as shown in the upper right corner of the screen.

How the Orderboard Works in Odoo18 POS

The left side is known as the orderboard. When a user chooses a product, it will be added to the left side. The user can alter the quantity, price, discount percentage, and other settings on the left side.

Price Editing in Odoo18 POS by Employees with Advanced Access

Here, the user has added various things, the price of which is 28.88 AED. There is a Price button there. The logged-in employee is Izaq Luth, who has Advanced Access to the session. So Izaq Luth can easily change the unit pricing of the selected products.

It is now evident that employees having Advanced access to sessions can easily adjust the pricing of the chosen product. So the manager has the ability to change prices. Next, let’s look into the other employee. Users must change the employee first. So, click the employee’s name in the upper right corner.

So Marc Demo logged into the session. This time the user can modify the quantity, however the Price option is disabled as you see in the below screenshot.

So, an employee with Minimal Access cannot adjust the pricing of a product. Only employees with Advanced Access have the power to change the retail price of a product.

limiting price adjustments to managers in Odoo18 Point of Sale gives businesses greater control over pricing strategies while maintaining revenue and profit margins. This feature ensures consistency in interactions with customers, encourages accountability, and prevents unauthorized changes. Businesses can use this capability to make the purchasing experience safer, more transparent, and more effective.

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