Purchase Report Analysis in Odoo18

Constant analysing and monitoring of purchase activities is essential to take appropriate actions and accurate decisions for the growth and success of a company over a period of time. An effective purchase report analysis in odoo18 can help to scale your business by helping you to get a clear picture of the current purchase trends of your business and will also help in predicting what will be in the future.

Manually analyzing your purchase and business will be a boring task and also facedown to some human errors. We can easily analyze the purchase activities of the company with Odoo18.The reporting feature in Odoo will give you a better understanding of all purchase operations on a daily, Weekly, monthly, or yearly, as your UAE business needs.

To view the Purchase Analysis Report in Odoo, go to Purchase n Reporting

To make the data analysis more user-friendly and customizable, Odoo18 has facilitated different types of views for the same. Odoo’s Purchase Analysis Report has various view options, primarily graphical and pivot, and is accessible via dedicated options.

The above image depicts a Line Graph showing the untaxed amount according to the confirmation dates. On the graph, the X-axis corresponds to confirmation dates, and the Y-axis corresponds to untaxed amounts.

Essential Measures in Odoo18 Purchase Analysis Report

The above Purchase Analysis report can be analyzed both quantitatively and qualitatively with the help of different filters or measures available. Reports can be customized by selecting the relevant parameters or measures available in the MEASURES tab. These settings are flexible and can be modified as required.

Top Metrics to Track in Purchase Report Analysis in Odoo18

• of Lines: Show the total number of purchase order lines from all purchase orders.
• Average Cost: Shows the average cost per purchase order.
• Days to Receive: Shows the product delivery time for purchase orders.
• Days to Confirm: Shows the average time, in days, to confirm a purchase order.
• Gross Weight: Calculates the overall weight of acquired items.
• Qty Ordered: Overall quantity of products across all purchase orders.
• Qty Received: The number of products received out of the total ordered.
• Qty to be Billed: The quantity of products the vendor still needs to bill.
• Qty Billed: Quantity of products invoiced to the vendor.
• Total: The total cost of the purchase orders with tax.
• Untaxed Total: The total pre-tax amount spent.
• Volume: The total ordered volume of products.
• Count: Displays the total count of POs.

UAE Businesses can check the procurement performance simply by understanding these measures, tracking key trends, and identifying opportunities for optimization, and setting the Odoo’s Purchase Analysis report essential for informed decision-making.

Advanced Search Bar and Filter Options

Odoo18 introduces an enhanced Advanced Search Bar in its user interface, enabling users to filter, sort, and organize data simply, and offers quick access to advanced filtering options. Clicking the search bar reveals a detailed panel with multiple functionalities, such as:

• Filters to refine search results.
• Group By options to categorize data dynamically.
• Data comparison tools for custom analysis across timeframes or criteria.
• Favorites for saving and reusing common searches.

These powerful Odoo tools will advance productivity and simplify your business data management in Odoo18.

Users can filter results by criteria like:

• Request for Quotation
• Purchase Orders
• Confirmation Date Last Year
• Order Date
• Confirmation Date

The Add Custom Filter function lets users to make and use filters for the reports.

The Group By function helps the users to organize the reports using these predefined categories

• Company
• Product Category
• Status
• Order Date
• Confirmation Date
• Vendor
• Vendor Country
• Purchase Representative

To enhance the flexibility the users can define the groupings using the Add Custom Group option.

Users can compare current reports against previous period or year data via the Comparison option, especially useful when filtering by Confirmation Date. Users can store commonly used search criteria in the Favorites tab to streamline future access.

To make the data analysis more user-friendly and customizable, Odoo18 has promoted different types of views for the same. Odoo’s Purchase Analysis Reports can be analyzed in graphical, pivotal or dashboard views by selecting the respective options available.

GRAPH VIEW

The graphical representation has further options to display the data in different forms such as Bar Chart, Line Chart, and Pie Chart, which can be selected respectively from the options available on  top of the window as shown in the image below.

Below is a bar chart example, visualizing the report data.

The bar graph displays untaxed purchase totals categorized by confirmation dates, with the X-axis representing the dates and the Y-axis showing the untaxed amounts.

See the pie chart example, which visualizes the report data.

See the line chart example showing report data in cumulative and stacked chart views.

PIVOT VIEW

The pivot view of the Purchase Analysis Report will make your data into a tabular format, as shown in the image below.

A MEASURES tab is also available here, for your use as required.

All the options that we mentioned above in the MEASURES tab of Graph view  are also available in the Pivot view. In Pivot view, you’ll also find options like Flip axis, Expand all, and Download XLSX.

This view also includes various sorting tools such as Filters, Group By, Favorites, and Search options.

And the Pivot view helps your analysis of the total amounts based on multiple criteria, including:  

1. Vendor
2. Vendor Country
3. Buyer
4. Product
5. Product Category
6. Status
7. Company
8. Order Date( Year, Quarter, Month, Week, and Day)
9. Confirmation Date( Year, Quarter, Month, Week, and Day)

Another use of the Purchase Analysis report is to analyze vendor delivery performance which assist in future business decisions. You can also evaluate purchase order trends for a vendor by comparing data from two different periods. This will allow businesses to easily track and evaluate changes in purchase trends with that vendor over a period of time.

Odoo18’s Purchase Report Analysis offers valuable insights into purchase order performance, product statistics, and vendor effectiveness, and helps the users like you to analyze key metrics, apply filters, and group data by multiple parameters for a custom view of purchasing activity. The report can be visualized in various formats like bar graphs, line graphs, and pie charts, and offers a Pivot View for more in-depth analysis.

Upgrade procurement with Odoo18’s Purchase Analysis. Contact Transines Solutions today for the expert implementation and support services to your UAE business needs.