How to Compare Supplier Quotations in Odoo19 for Better Purchasing Decisions

Comparing the quotation prices in Odoo19 is essential for the businesses who looking to make the smarter purchasing decisions and control procurement costs. With the in built RFQ price comparison, any companies can easily assess the multiple supplier offers for the same product and quickly spot the best-value option in Odoo19.

This visibility into supplier pricing, delivery terms, and overall value helps organizations strengthen vendor selection, reduce expenses, and maintain consistent quality standards.

Odoo19 puts all of the supplier pricing information in one place in the Purchase module so you don’t have to go through and check the multiple quotes by hand and this optimised method makes it easier to make the better decisions, saves time, and makes the procurement operations more efficient.

Users must first set up the necessary settings in the Purchase module before they can start comparing quotes. Go to Configuration → Settings and turn on the Purchase Agreements option in the Orders section.

When this feature is turned on a new field called “Purchase Alternatives” shown up. Users can make alternative RFQs right from a purchase order by checking the Purchase Alternatives box. These options make it easy to get the quotes from several vendors for the same products and amounts, which makes the price comparisons more reliable and consistent.

With purchase options set up, Odoo19 automatically connects all related RFQs, will provide the procurement teams a single view to compare unit prices, total costs, and delivery times. This well-organised comparison helps you choose the best supplier by focusing on overall value instead of just the lowest price. It also gives you clear documentation to back up your buying decisions. To keep procurement records clear and clean, all other options can be cancelled once the best quote has been chosen.

To start comparing RFQ prices in Odoo19, navigate to the Purchase module, open the Orders menu, and select Requests for Quotation.

RFQ Comparison in Odoo19

This view shows all RFQs and purchase orders at the different stages they are in. Click New to make a request for quotation from here. Users can fill out the purchase order form with important information like the product, the number of items needed, the unit price, and any other relevant purchasing information when they set up the RFQ.

In Odoo19, when you turn on the right settings, a new Alternatives tab will show up on the RFQ form. Users can use this tab to handle and compare different quotes for the same buying need. Users can choose between two actions in the Alternatives tab: Create Alternative and Link to Existing RFQ.

Creating Requests for Quotation

When you choose “Link to Existing RFQ,” a list of RFQs that have already been made appears. This makes it easy to link an existing quote for comparison. If you choose “Create Alternative,” a pop-up window will open where you can choose a different vendor and make a new RFQ for the same items and amounts.

Using the Alternatives Tab

Odoo19 makes it easier to create an alternative RFQ by letting you Copy the Products. When you turn on this option the product lines from the original RFQ will automatically carry over. This keeps things consistent and saves time. If you don’t tick the box, the other RFQ will be made without any product lines. This lets people to add the items by manual entry. Clicking “Create Alternative” after looking over the details makes the new RFQ and links it to the original request.

Here is the created RFQ .

Copying Product Lines

Users can change the amounts, unit prices, date of delevery, and the other terms of an alternative purchase order based on the supplier’s quote. This organized way of dealing with the multiple RFQs in Odoo19 helps the procurement teams quickly compare vendor offers, make smart buying choices, and pick the best supplier based on overall value, not just the lowest price.

When users go back to the Alternatives tab, they can see all of their linked purchase orders in one place. This makes it easy to look over and handle multiple RFQs for the same need. You can add more purchase orders from this tab if you need more options. You can do this by linking existing RFQs or making new ones. This flexible method lets your teams gather and handle quotes from many suppliers in one well-organised comparison framework.

Reviewing Supplier Quotations

When multiple RFQs are connected, Odoo19 brings users an option to get a side-by-side comparison view that clearly displays expected delivery dates, ordered quantities, unit pricing, and total costs for each quotation. This view can be opened by clicking on the ‘Compare Product Lines’.

Comparing RFQ Product Lines

In this view, Odoo uses colour cues to make the most competitive values stand out, which makes it easy and quick to compare them. The Choose and Clear buttons at the end of each RFQ row let users to choose the best quote based on price, delivery time, or value.

After choosing the preferred RFQ, users can send it to the vendor by clicking Send RFQ.

Selecting a Supplier

The chatter automatically saves vendor responses so that everyone can see and follow them. If you need to, you can print a copy by clicking the Print button. Once the vendor agrees the purchase order can be finished.

In such cases, when you confirm a purchase order in Odoo19, a pop-up window appears with two options: Keep Alternative and Cancel Alternative. Canceling unused RFQs helps maintain organized procurement records. Choosing to keep them preserves the remaining quotations, which can be useful for documentation, future reference, or continued supplier negotiations.

How toHandle Alternative RFQs in Odoo19

The Receipt smart button becomes available after you confirm the purchase order. From here, users can open the linked receipt and validate the incoming products using the Validate button.

The image below shows the ‘Receipt’.

Vendor Billing

If you chose the “Cancel Alternative” in the previous step the related RFQs will automatically moved to the “Cancelled” state.

Procurement Record Traceability

The final stage in the procurement workflow is vendor billing which is officially closes the purchasing cycle and users can make a bill right from the purchase order by clicking Bill button once the order has been confirmed and the goods have been received. This opens the bill form, which automatically fills in important purchase information like number of items, unit prices, taxes, and total amounts. Users can review the information, make any necessary adjustments, and then confirm the bill to finalize the payment process.

This step makes sure that all procurement data is recorded correctly and that financial records stay in line with the actual purchase and receipt of goods. The billing process in Odoo19 also helps keep things open and honest by making it easy to see where the money is going from the request for quote (RFQ) to the purchase order to the invoice.

Being able to compare the RFQs from different suppliers is a big part of getting the best deals. When businesses compare the quotes, they can find the best price while also taking into account the supplier’s reliability, the delivery time, and the overall value.

This structured comparison method helps businesses to choose the best suppliers for their needs and goals by helping them figure out which ones are the best fit for their operations and finances. In the end, the RFQ comparison and billing workflow in Odoo19 helps businesses save money on purchases, get suppliers to do their jobs better, and make the whole company more efficient when it comes to buying things.