Complete Guide to Creating Customer Invoices in Odoo18

An invoice by a company for goods and/or services provided to a customer is referred to as a customer invoices in Odoo18. It accounts for receivables as they are being delivered to clients. The amount due for the goods and/or services provided, sales taxes where applicable, shipping and handling fees, and other charges may all be listed on customer invoices. Odoo supports a range of payment and invoicing procedures. Depending on the billing policy, the process involves several steps after the merchandise (or service) has been shipped, ordered, or delivered to a customer, from a draft bill to a profit and loss report.

Invoice creation

Draft invoices can be generated manually from the Accounting Dashboard’s Customer Invoices odoo18 journal or directly from documents such as purchase orders or sales orders. The necessary details must be on an invoice so that the client can pay for the goods and services on time. Verify that the following fields are filled out correctly.

• Customer: Odoo automatically adds details from the customer record, such as the invoice address, preferred terms of payment, fiscal positions, receivable account, and more, to the invoice when a customer is chosen. Edit these values directly on the invoice to make changes for this particular invoice. Modify the contact record’s values to make them applicable to upcoming invoices.
• Invoice Date: Upon confirmation, this field is automatically updated to the current date if it is not set manually.
• Payment terms or due date: To indicate when the client must make the invoice payment.
• Journal: Set automatically, but modifiable if necessary.
• Currency: The currency exchange rate is automatically shown if the invoice’s currency is different from the company’s currency.

Customer invoices

• Product: After selecting Add a line, look for and pick the product
• Quantity
• Price
• Taxes(if applicable)

Click Catalogue to open the product catalogue and view all the items in a tidy array. Click Back to Invoice to go back to the invoice once the products and quantities are chosen. The invoice lines will show the catalogue items which were selected.

The accounting postings created are displayed on the Journal Items tab. The Other Info tab lets you enter or modify other invoice details, such as the Customer Reference, Payment Reference, Fiscal Positions, Incoterms, and more.

Invoice confirmation

After the invoice is complete, click Confirm. Depending on how the invoice has been configured, a journal entry is posted and the status of the invoice changed to Posted. Odoo assigns each invoice a unique number from a set sequence after confirming.

Invoice sending

Go to Accounting Customers Customers and choose the customer to set their preferred invoice sending method. Choose your preferred invoice sending method in the Customer Invoices Odoo18 section of the Accounting tab of the contact form.

Return to the invoice record and take the following actions to send the invoice to the customer:

• Press “Print & Send.”

• A Configure your document layout pop-up window opens if you haven’t yet altered the default invoice layout. After setting up the layout, click Proceed.

• If a preferred method of sending invoices was specified in the contact form, it is automatically selected in the Print & Send window. If necessary, choose a different one.
• Choose the method to send the invoice to the customer if the contact form did not specify a preferred method

• Either click Print or, if the by email option is chosen, click Print & Send.

Sending multiple invoices

Click Print & Send after selecting several invoices in the Invoices list view under Accounting ‣Customers Invoices. The chosen invoice sending methods are shown in the Print & Send window according to the preferred method set.

Go to Accounting Customers Invoices to view all of the invoices that haven’t been sent yet.

Go to Accounting Customers Invoices to view all of the invoices that haven’t been sent yet. Click the search bar in the Invoices list view and select Not Sent.

Payment and reconciliation

An invoice in Odoo is deemed paid once the related bank transaction and accounting entry have been reconciled.

Payment follow-up

Businesses can follow up on customer invoices with the help of Odoo’s follow-up actions. Depending on how much a customer is past due, different actions can be set up to remind them to pay their outstanding invoices. When an invoice is past due by a specific number of days, these actions are grouped into follow-up levels. The actions are taken on the most past-due invoice if a customer has several past-due invoices.

Reporting

Partner reports:

Partner Ledger : The balance of suppliers and customers is displayed in the Partner Ledger report. Go to Accounting Reporting Partner Ledger to view it.

Aged Receivable: Use the Aged Receivable report to examine past-due customer invoices and the dates associated with them. Go to Accounting Reporting Aged Receivable to view it.

Aged Payable : Use the Aged Payable report to examine outstanding vendor bills and the due dates associated with them. Go to Accounting Reporting Aged Payable to view it

Profit and Loss

Details of revenue and expenses are displayed in the profit and loss statement.

Balance sheet

The company’s assets, liabilities, and equity at a given point in time are compiled on the balance sheet.