Odoo ERP Implementation for Visualize Interior
odoo-case-studies

Overview:

  • Visualize Interior is a premier fit-out company based in Dubai, renowned for transforming spaces into aesthetically pleasing and functional environments. They specialize in comprehensive interior design and fit-out services for residential, commercial, and retail spaces. Their team of experienced designers and craftsmen are committed to delivering high-quality, customized solutions that meet our clients’ unique needs and preferences.

Industry:

  • Fit-out company

Challenges:

  • Inquiry Management: Efficiently handle inquiries, whether clients come with ready designs or require designs from the Visualize team. Record all conversations with leads to ensure comprehensive and responsive communication without any missing information.
  • Design Data Management: Record and manage large design documents, streamline the workflow during design assignment, and maintain accurate records within the system.
  • Bill of Quantities (BoQ) Creation: Generate detailed BoQs with specific calculations and integrate them with various departmental workflows, including procurement, operations, and accounts.
  • Project Management: Utilize project management tools for schedule planning and compare planned schedules with actual progress to ensure timely project completion.
  • Material Request Management: Oversee material requests related to projects and ensure timely delivery to the site.
  • Financial Record: Maintain accurate financial records, including customer invoices based on percentage or progressive billing.
  • Manpower Allocation and Attendance: Allocate manpower to project sites and accurately record labor attendance.
  • Payroll Management: Manage payroll with various conditions, including time-off calculations and reimbursements.
  • Project-Based Profit and Loss Reporting: Generate detailed profit and loss reports based on individual projects to monitor financial performance.
  • Supplier Quotation Management: Record quotations from multiple suppliers, compare prices, and select the best options to ensure cost-effective procurement decisions.

Solutions:

  • Odoo Module Implementation: Deploy Odoo modules including CRM, Project, Sales, Payroll, Planning, Accounting, Purchase, Inventory, Time Off, and Attendance to streamline business operations.
  • BoQ Customization and Integration: Customize the BoQ module and integrate it with other modules to ensure a seamless and efficient process across departments.
  • Attendance Machine Integration: Integrate the attendance machine with the Odoo Attendance module to automate and accurately record employee attendance.
  • Payroll Customization and Integration: Customize payroll calculations and integrate them with the Time Off module to ensure accurate and comprehensive payroll management.
  • Analytical Account and Budget Management: Implement Odoo’s analytical account and budget management tools to ensure detailed and project-based financial reporting.
  • Supplier Portal Development: Develop a supplier portal to facilitate accurate and transparent quotation management between suppliers and the procurement team, ensuring efficient and cost-effective procurement processes.
  • Secure Design Data Management: Integrate Odoo with the local server to ensure all design data is securely stored and remains confidential.

Result:

  • Efficient Lead and Enquiry Recording: Seamlessly record leads and enquiries from salespersons, capturing all detailed information and specific requirements for accurate follow-up and customer service.
  • Enhanced Departmental Collaboration: Facilitate easy collaboration between departments, minimizing information gaps and ensuring smooth workflow across the organization.
  • Supplier and Procurement Transparency: Maintain transparency between the supplier and procurement teams, ensuring no information is lost and enabling suppliers to easily provide accurate pricing.
  • Integrated Attendance and Payroll Management: Simplify the recording of employee and labor attendance and integrate with the payroll system for accurate and timely compensation.
  • Accurate Profit and Loss Reporting: Generate precise profit and loss reports that reflect the true financial condition, ensuring informed decision-making.
  • Effective Project and Labor Scheduling: Plan project schedules and labor allocation efficiently, helping the team manage timelines effectively and ensuring project completion on schedule.
  • Comprehensive Material Request Tracking: Easily record material requests and link them to BoQ items, ensuring everything is tracked properly and procurement is streamlined
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